Blog General retail What does “awaiting delivery scan” from USPS notifications mean?
16 November, 2022

What does “awaiting delivery scan” from USPS notifications mean?

Globally, the number of parcels shipped has increased dramatically in the past decade. In 2020, there were more than 131 billion shipped parcels, and by 2026 that number is expected to rise to 236 billion. This volume is forcing sellers and shippers to improve their services, and that includes the ability to track packages.

Tracking has become very important to online shoppers. Their eagerness to get their purchases has them checking the delivery status almost from the minute they click the “buy” button. There’s this need to see where the packages are in the system at all times, up until they’re delivered to the door.

Sometimes, though, tracking comes up with a message that indicates a glitch, though there’s no explanation what that is. One such message is the “USPS awaiting delivery scan.” In this blog, we’re going to explain this term and several other notifications of the tracking system.

 

What exactly does the “USPS awaiting delivery scan” mean?

It could mean two things:

The package may not have been scanned at the last checkpoint when it was loaded onto the mail truck. The item will be in the truck and will probably be delivered on time, but without being scanned before loading it up, the tracking page will still show the delivery scan holdup.

Another possibility is that the package wasn’t scanned by the mail carrier when it was dropped off at the buyer’s house; or if they did the scan, it didn’t register in the system for some technical reason. Either way, the package will have been delivered.

 

Other notifications on the USPS online tracking system

These are the most common ones:

1. Package acceptance pending

Getting this notice is an indication that the post office has received the package, but that it’s waiting to be put into the system. What’s happened is that a seller has taken a large number of packages to the post office at the same time, and while they’ve put a separate shipping label on each individual piece, they’ve presented the postal worker with a single itemized sheet. It’s a way to speed things up at the post office. It’s that single sheet that gets scanned. The post office knows it has all the packages, but it hasn’t yet scanned them individually. When the packages are individually scanned, the online notification will change from “acceptance pending” to “accepted.”

2. USPS awaiting item

As this term indicates, it means the postal service hasn’t received the package, or hasn’t actually put it in their system yet. The postal service “knows” it’s going to be getting it because of a tracking number on the shipping label. This tracking number shows up in the USPS system the minute the seller generates the shipping label. So, until the seller drops the package off at the post office, “awaiting item” means just that.

3. In transit

When this is the message, the package is going through the postal service system and is safely on its way.

4. Out for delivery

This is the good one. It means that the package is on the mail truck and is scheduled to be dropped off. Most likely, that will be at the regular time the mail is delivered.

5. Status not available

A message like this on the tracking page could indicate that USPS is having some technical problem, or it may just mean that the system is not updating. On the other hand, it could be a sign that the package has been lost or damaged.

 

What to do when your customers receive the awaiting delivery scan notice?

Having a notice like this on the tracking page won’t show the seller in a good light. In a way, it looks like the seller is sloppy and doesn’t care much about getting the package delivered on time. That’s negative PR that could make a customer lose confidence.Fortunately, there are ways for the seller to overcome the delivery hitch and come out looking good.

Good communication is a good start. Personal emails that keep customers abreast of the shipping situation are not only reassuring, they tell customers that you care.

Another way is by having a top-notch inventory and order management software, one that helps you get your products out and delivered quickly and efficiently. Being able to stay on top of logistics through a system like this is really important for good customer relations

If you’re in the market for a good order management system, you might want to take a look at Cin7. Cloud-based, it will streamline your entire fulfillment process and leave your customers feeling like they’ve been treated well. Part of that comes from our third-party logistics feature, which puts you in touch with these service providers when you’re looking for a faster way to deliver your goods.

Call one of our experts today, and book a demo.

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