While the focus of an ERP is to centralize solutions for several departments, business applications often focus on solving one particular business problem efficiently. That’s why many companies operating in the cloud consume at least 10 cloud services simultaneously.
Cin7 focuses on managing all your inventory processes, including order workflows, following the location of your stock, even across sales channels. Centralizing all these solutions through a single platform is ideal. But how is your inventory management software connected to your other business applications?
Keeping your applications together
Integration is one of the biggest challenges a company faces when working with cloud-based tools. If you’re using Cin7 for inventory management, chances are you’re also using an eCommerce tool, accounting software, and sales and marketing apps, among others.
Let’s dive into the connection between Cin7 and your accounting app. More specifically, let’s answer the following questions:
- What can each tool do on its own?
- Why use them together?
- How can you keep them in sync?
Defining inventory management and accounting apps
Inventory management software covers a series of processes and procedures surrounding a business’s supply chain. Typically, it allows you to oversee stocked products to 1) ensure that every item gets to its destination on time and 2) to avoid item shortages.
Best-of-breed inventory management apps take you a step further by actually mapping the entire journey of a product. In this case, Cin7 keeps stock in line with orders across every sales channel and stock location.
On the other hand, an accounting application processes a series of financial information about your business. Beyond revealing profit or loss, it communicates the value and nature of a company’s assets, including inventory.
Why sync your inventory and accounting apps?
So you have amazing inventory software in place to monitor and manage your stock and an efficient system to process your financial information. How can you ensure that the inventory value on your financial report matches your actual physical stock? Reconciling inventory manually sucks up a lot of time and money, which is why integrating these two systems is ideal.
Establishing communication between these applications will enable you to quickly identify any discrepancies or errors between the two systems.
How to sync Cin7 and your accounting app
Each of the business applications you use has its own language. They have different vocabulary for talking about many of the same objects: stock, products, billing, invoice customers, contacts and providers. On top of that, most of these applications are not “talking” to each other. If you simply push data from one database to the other, much of it could get lost in translation.
Cin7 has an outstanding number of in-app integrations available, including top accountancy applications QuickBooks (Online and Enterprise) and Xero. These integrations connect several of the previously mentioned objects in a logical and efficient way.
For example, when it comes to integration or synchronization, contact data is one of the most demanded objects. By syncing contacts between business applications, you can enrich your different databases and gain a more complete view of your customers. Here’s what the syncing interface looks like, using FreshBooks Classic as an example:
PieSync opens that door for Cin7 users, connecting their favorite inventory management software with more than 200 other business applications, including several accounting applications such as:
- Zoho Books
- Microsoft Dynamics 365 Business Central
- Sage Financials
- And many more!
This integration software as a service (IPaaS) can be set up to work one-way or two-way, in real time. If you choose to two-way sync Cin7 and your other application, whenever there’s an update on a contact’s data in either one of the connected apps, that update will be available in the other app as well.
That means you’ll always have up-do-date customer data available across your different business applications.
Learn more about how to keep Cin7 in sync with other tools.